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Google Drive Sharing Policies

Set granular sharing rules and let FlashPanel flag or auto-correct violations

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Overview

First, use FlashPanel to audit your entire domain’s Drive, looking for documents shared publicly on the web or with contractors who no longer need access to your data, and then set up granular sharing policies to enforce your organization’s sharing rules. Create these customized policies and let FlashPanel correct and enforce compliance going forward.

  • Create customized policies for individual users, Org. Units, or the entire domain
  • Determine what level of sharing is appropriate
  • Whitelist or blacklist sharing with certain domains, such as a partner or competitor
  • Enforce auto-compliance to automatically correct Docs, or simply notify end users of their violating documents

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FAQs

Can I automatically change the owner of a document in violation of a sharing policy?

Yes. To automatically change document ownership of a document in violation of a sharing policy, navigate to Drive > Drive Sharing Policies > Create a policy. In step 2, under Additional Settings > Auto-Compliance, check Change Doc Owner. Here you can you choose the email of the user you wish the documents to be reassigned to.

Can I alert the document owner’s manager about a sharing violation?

Yes. Navigate to Drive > Drive Sharing Policies > Create a policy. In step 2, under Additional Settings > Notifications, check “Email other people about these sharing violations” and enter the email of the user you wish to receive alerts to sharing violations.

Where can end users view document sharing violations?

If a user has violated a document sharing policy, an alert will appear on their FlashPanel homepage (if the end user view is enabled) and the user will receive an email notifying them of the sharing violation alert.

Can users request exceptions to sharing violations?

Yes. Users can request exceptions to document sharing violations through FlashPanel. To do so, users should click into the sharing alert that appears on their FlashPanel homepage, then select the document(s) that are deliberately shared, and “Request Exception.” Users will be notified if the exception has been granted or denied.