A truly powerful feature, FlashPanel’s Auto-Compliance for Sharing Policies will take any documents that violate your policies, and immediately bring them back into compliance.
For example, if you do not allow sharing with the domain “gmail.com”, once FlashPanel recognizes a document shared with a gmail.com account, it will automatically remove that collaborator’s access.
We highly recommend first turning on sharing policies and letting those run for a couple of weeks, then fine tuning your policies after you better understand what should or should not be a violation, and finally turning on document owner notifications for a week or so before enabling auto-compliance on any of your sharing policies.
Sharing Policy Auto-Compliance FAQs
Can I automatically change the owner of a document in violation of a sharing policy?
Yes. To automatically change document ownership of a document in violation of a sharing policy, check “Change Doc Owner” under “Additional Settings” > “Auto Compliance” in the policy edit view in FlashPanel’s “Drive” tab. Here you can you choose the email of the user you wish the documents to be reassigned to.
Can I alert a document owner’s manager to a sharing violation?
Yes. While creating a sharing policy in the “Drive” tab, select “Additional Settings” and then “Notifications.” Check the box marked “Email other people about these sharing violations” and enter the email of the user you wish to receive alerts to sharing violations.